Every My Board OS organization has a dedicated AI secretary — a fixed board member who runs meetings and maintains institutional knowledge.
What The Secretary Does
- Opens and closes meetings with proper procedure
- Manages the agenda and keeps deliberation on track
- Drafts meeting minutes after live sessions
- Prepares session summaries for 1:1 director sessions
- Extracts memory entries (decisions, priorities, risks) from meetings
- Proposes KPIs when appropriate during discussions
- Enforces your governance rules (motions, voting, debate limits)
The Secretary Is Fixed
Unlike directors, the secretary cannot be removed, replaced, or reconfigured. This ensures consistent procedural quality across all your meetings.
During Meetings
The secretary speaks in the transcript like any board member. They call for votes, confirm procedural steps, and prompt you for KPI check-ins when configured.
After Meetings
Review the secretary's draft minutes, approve memory entries, and check for extracted action items. You can regenerate minutes if the first draft needs adjustment.